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Ekurhuleni (East Rand)
Purpose: Control the procurement and expediting processes with a strong focus on improving systems, saving and sourcing initiatives. To manage, monitor, expedite and control the company’s imports and direct exports of raw materials, finished goods, spares and capital equipment working within a diversity of regulations and requirements set down by government, financial institutions and private enterprise. Key Performance Areas (KPA’s) include: Managing and advising on LC’s (Letters of Credit) Obtain competitive quotes for purchase requisitions and communicate this to requestors Manage all administration with regards to purchases including payment requests for advanced payments Evaluate suppliers monthly according to prevailing requirements incl. quality, credentials, lead time and pricing Maintain supplier master data e.g. Preferred Supplier list Contracts register maintenance In-house co-ordination of supplier deliveries as and when the need arises Order management for open PO’s Procurement cycle times, PO’s raised and placed within agreed TAT To ensure the optimum method of shipment for imported cargo, which will be received within pre-determined time parameters and terms of purchase. To ensure the optimum method of shipment for export cargo, which will be delivered within pre-determined time parameters and terms of sale. Advisory to other functional departments in ensuring best practices are adhered to regarding import and export of cargo Liaising with auxillary agents to ensure the fulfillment of support and commitment towards achieving the shipping objectives Quarterly reporting on freight spend to management The incumbent will work closely with several departments and teams including: Finance Project office Commercial Supply Chain RESPONSIBILITIES REQUIREMENTS Relevant 3 Year Tertiary Qualification would be an advantage. and minimum seven (7) years’ experience 5 to 7 years’ experience in buying, handling imports and export of goods, dealing with SARS customs Good knowledge of managing LC’s (Letters of Credit) Relevant experience of ERP systems such as SAP/ORACLE etc Minimum 3 years experience of warehouse and supply chain operations Minimum 3 years experience of cloud-based supply chain management systems BEHAVIOURAL PROFILE Organizational, planning and decision-making skills Excellent coaching skills Excellent communication and presentation reporting. Excellent problem solving/character behavioural skills, and high level of attention to detail and accuracy Strong negotiating skills, and ability to work under pressure Ability to handle and prioritize multiple tasks and meet all deadlines Pro-active, High levels of ethics, integrity, honesty, dependability, and professional standards in line with organization’s standards; Ability to maintain confidentiality Excellent communication and coaching skills Ability to travel when necessary RESPONSIBILITIES Managing and advising on LC’s (Letters of Credit) Creation of new depots within the warehouse management system Administration of user/security access within the warehouse management system Creation of reports within the warehouse management system Provision of monthly reports from within the warehouse management system Monthly audits of master data to ensure compliance and accuracy within the warehouse management system Input of new master data as and when required within the warehouse management system Provision of user training to new warehouse operatives and managers to support the operation of the warehouse management system Assist with stock take process, BEE and Supplier development when necessary Network and maintain sound and professional relationships with suppliers. Evaluate vendor list and serve as 1st level approval Ensure that item master data on system is current. Ensure compliance to all relevant legal requirements. Liaise with external & internal auditors on statutory audits Ensure targets are met on BBBEE procurement practices Ensure compliance to supplier evaluation policies and procedures Ensure sound internal controls related to the procurement system Ensure on-time, accurate and cost-efficient procurement service Ensure expediting of orders & Manage back orders Ensure efficient, effective and practical contracts including Service Level Agreements (SLA’s) Ensure compliance to import regulations Minimize import costs Assist with minimizing risk on transfer of ownership, proper insurance and forward cover arrangements Reporting on spend Project Procurement from suppliers locally and offshore Preparing letters of credit Assisting with costing of shipments by obtaining quotes and best method of shipments from the freight agent Handling Drop Shipments Weekly report on logistics updates regarding all projects Analyzing International market trends and advising thereof Manage and maintain efficiencies with regards to cargo movement, international banking, marine insurance and commercial law practices Contract reviews Preparation of sales quotes Business Development opportunities.